Image Arrangement and Numbering

When the Moncrief negatives were donated in 1994 they were simply batched in envelopes by the photographer. There was no specific arrangement other than a very loose grouping according to content. In 1997 photoprints were made from the negatives by an outside contractor. These prints were numbered and described in the order they were received from the contractor. Because duplicate prints were made from some negatives, there are more prints than negatives. MDAH scanned the negatives, rather than the prints, so the consecutive numbering of the digital images does not exactly match the numbers assigned to the prints. In addition, a few negatives that had not been printed were scanned at the end of the collection and are thus removed from their logical content location.

Technical Details

Original Scans: The original scans of the Moncrief Photograph Collection were carried out November 2004 to May 2006, according to the Mississippi Department of Archives and History Board of Trustees' approved imaging procedures, following ANSI/AIIM recommended practice. The images were scanned as uncompressed, 8-bit grayscale, negative TIFFs at 500% original size and 600 pixels per inch.

Conversion: For web display, the original scans of the Moncrief Photograph Collection were converted to 72 ppi, 8-bit grayscale, positive JPEG images in July, August, and November 2005 and June 2006.

Scanning Comments: The photographic negatives were scanned in the order they were catalogued. Because the images are five times larger than the negatives from which they were scanned, dust and scratches may be more apparent on some of the images.

Suggested Bibliographic Citation

MDAH suggests that citations for images from the web-enabled version of the Moncrief Photograph Collection include the following elements: "image title," image#, image format, Collection title, agency name, date of last web page revision, <Image URL> (date viewed).

Rights Management

The electronic files in the Moncrief Photograph Collection are intended for public use in research, teaching, and private study in accordance with the provisions of the Fair Use clause of the United States Copyright Law (Title 17, U.S.C.) and the Digital Millennium Copyright Act. Any use beyond that prescribed by Fair Use requires the permission of the copyright holder, the Mississippi Department of Archives and History. In addition, MDAH asks that each image used in a presentation, display, or publication be accompanied by a credit line that gives the name of this collection, the unique ID #, the name of this institution, and URL, according to the following formula:
Moncrief Photograph Collection, ID #, Mississippi Department of Archives & History, []

Publicity and Privacy Rights:
MDAH alerts the user to the issue of publicity and privacy rights of subjects pictured in these images. Distinct from copyright, which concerns the creator/owner of the intellectual content, publicity and/or privacy rights apply to individuals visible in photographs who did not sign a contract or release form giving the photographer the legal right to use his/her image. Publicity and privacy rights also differ from copyright in that there are no exemptions for Fair Use or Educational purposes. These rights are not regulated by federal law but by state statute and common law. When using images from this collection it is the patron's responsibility to determine whether privacy and publicity rights issues may exist and consider the mitigating factors.

Copy Availability

High-resolution TIFFs of the images may be purchased from MDAH. The MDAH Public Order procedure and fee schedule apply. Consult the Photoreproduction and Digital Imaging policy or contact MDAH Reference Staff for order options as well as information on how to obtain and complete the necessary Public Order forms: (601) 576 6876 or